Personal Conference and Audio Only Meetings

how to set up webex conference call

Set Up Your Private Conferencing Accounts

1

Cross to My Webex > Personal tastes.

2

Subsequent to the Audio segment, make a choice Arrange.

The host must arrange their Audio Pin and put it aside sooner than having the ability to generate the Private Convention assembly account data.

3

Underneath Private Conferencing, make a choice Generate account.

You’ll be able to create as much as 3 Private Conferencing accounts.

Private Conferencing accounts come with a number get admission to code and a number pin which might be used to begin the audio portion of a Private Convention assembly. In addition they come with an attendee get admission to code so others can sign up for. The host get admission to code and host pin must be entered for the host to begin the assembly.

You choose one in every of your Private Conferencing accounts when scheduling a Private Convention assembly. You’ll be able to additionally use the sort of accounts to begin an rapid Private Convention assembly from any telephone, with out first scheduling it.

You’ll be able to delete a Private Conferencing account at any time.

4

Make a selection Save.

Agenda a Private Convention or Audio Best Assembly from the Webex Web page

1

From the left navigation bar of your Cisco Webex web page, make a choice Conferences, then click on Agenda .

2

Make a selection Webex Private Convention for the Assembly sort.

3

Fill in the remainder of the ideas wanted on your assembly, and click on Agenda.

Agenda a Private Convention Assembly with Microsoft Outlook for Home windows

1

To time table a Private Convention assembly, do some of the following:

  • Make a selection New pieces > Assembly or Appointment or from the Microsoft Outlook calendar make a choice New Assembly or New Appointment.
  • Make a selection the Agenda icon at the Webex Productiveness Gear panel.
  • Make a selection Agenda Assembly > Agenda Private Convention Assembly or Agenda Audio Best Assembly at the Microsoft Outlook toolbar.

You will have to input the Webex settings sooner than you’ll specify the overall assembly data.

2

Within the Outlook assembly or appointment, specify the overall assembly data.

  1. Sort a subject for the assembly within the Matter field.

  2. Within the Get started time and Finish time lists, specify the beginning and finish instances for the assembly.

  3. (Non-compulsory) To specify a recurrence development on your assembly, make a choice Recurrence, after which make a choice recurrence choices. For details about variations in recurrence patterns between Webex and Microsoft Outlook, consult with Recurrence Development Limitation for the Cisco Webex Integration to Outlook.

  4. (Non-compulsory) Specify another choices, equivalent to a gathering notification.

3

Input invitees names or electronic mail addresses within the To field.

For those who decided on Appointment to time table your assembly, make a choice Scheduling Assistant to peer the To field.

4

Make a selection Upload Private Convention Assembly.

This step isn’t vital in the event you decided on Agenda Private Convention Assembly in Step 1.

5

If vital, input the Private Convention Assembly data asked.

6

If vital, within the Webex Settings Audio & Monitoring tab, select the audio connection sort and another required choices.

7

(Non-compulsory) Make a selection the Sources tab so as to add exchange hosts.

An alternative host is any individual who has permission to begin and host your assembly when you can’t attend. For more info, see Upload Change Hosts for Scheduled or Private Room Conferences.

8

Make a selection OK.

9

Make a selection Ship to ship the assembly invites to the invitees.

Agenda a Private Convention Assembly with Microsoft Outlook for Mac

1

Do some of the following:

  • At the Mac toolbar, make a choice the Webex ball icon and make a choice Agenda Private Convention Assembly.

  • In Outlook, make a choice the Webex ball icon and make a choice Agenda Private Convention Assembly.

2

Specify the overall assembly data.

  1. Sort a subject for the assembly within the Matter field.

  2. Within the Get started time and Finish time lists, specify the beginning and finish instances for the assembly.

  3. To specify a recurrence development on your assembly, make a choice Recurrence, after which make a choice recurrence choices. For more info, consult with Recurrence Development Limitation for the Webex Integration to Outlook.

  4. (Non-compulsory) Specify different choices that Microsoft Outlook supplies, equivalent to a gathering notification.

3

Input invitees names or electronic mail addresses within the To field.

For those who decided on Appointment to time table your assembly, make a choice Invite Attendees to turn the To field.

4

Make a selection Upload Private Convention Assembly.

5

If vital, input the Private Convention Assembly data asked.

6

Specify Private Convention assembly settings.

  1. (Non-compulsory) Input a gathering password for Webex invitees. If a gathering password is needed via your web page, an asterisk displays subsequent to the field.

  2. (Non-compulsory) From the listing of invitees, make a choice any exchange hosts for the assembly. For more info, see Upload Change Hosts for Scheduled or Private Room Conferences.

  3. Make a selection the Audio connection to make use of.

7

Make a selection Ship to ship the assembly invitation to the invitees.

Agenda a Private Convention Assembly with IBM Lotus Notes

1

To time table a Private Convention assembly:

  • For your Lotus Notes Calendar, make a choice Agenda a Assembly.
  • Make a selection the Agenda icon at the Webex Productiveness Gear panel.

The New Calendar Access tab displays. 2

Make a selection Upload Private Convention Assembly or Upload Audio-Best Assembly.

3

If vital, input the Private Convention Assembly data asked.

4

Specify basic assembly data:

  1. Input a Matter for the assembly.

  2. Specify the beginning and finish instances for the assembly.

  3. (Non-compulsory) To specify a recurrence development on your assembly, make a choice Repeat, after which make a choice recurrence choices. For more info, see Specify a Recurrence Development for a Assembly.

  4. (Non-compulsory) Specify different choices that Lotus Notes supplies, equivalent to a gathering notification.

5

To ask other people to the assembly, make a choice an deal with guide icon and within the Invitees panel make a choice invitee names or input the names manually.

Any attendees that you just invite via the usage of Webex integration to Lotus Notes is not going to seem within the attendees listing for the assembly to your Webex web page.

For more information about inviting attendees in Lotus Notes, consult with Lotus Notes Assist.

6

Procedure the invitation.

  • Make a selection Save and Ship Invites to ship the invites to attendees.
  • Make a selection Save as Draft, and invite attendees to the scheduled assembly later.

You’ll be able to exchange any assembly settings after you time table it.

Webex Productiveness Gear provides the scheduled assembly on your Lotus Notes calendar and the general public calendar to your Webex web page. 1

When you have scheduled a gathering the usage of WebEx integration to Lotus Notes, open the calendar access on your Lotus Notes calendar.

Personal Conference and Audio Only Meetings The Repeat Choices conversation field seems. 2

Specify the repeat choices within the conversation field, after which make a choice OK.

Get started a Private Convention or Audio Best Assembly

1

Get started the audio portion of the assembly via calling the quantity indexed within the electronic mail invitation or at the Private Convention Assembly Data web page.

This button is to be had provided that the audio portion of the Private Convention assembly has already began.

2

Practice the audio activates and input the host get admission to code and audio pin.

The host must arrange their Audio Pin and put it aside sooner than having the ability to generate the Private Convention assembly account data.

3

Get started the net portion of the assembly,

  1. Make a selection the hyperlink within the electronic mail invitation to view the Private Convention Assembly Data web page, or navigate to that web page thru your Webex web page.

  2. The host get admission to code and host pin must be entered for the host to begin the assembly.

  3. At the Private Convention Assembly Data web page, make a choice Get started.

Edit Your Webex Personal tastes

1

Cross to My Webex > Personal tastes.

2

Make a selection Make bigger all to extend all sections, or make a choice a person segment to extend it.

3

Specify your personal tastes in every segment:

  • Normal: Set the time zone, language, and locale for use for the internet pages to your Webex web page. You’ll be able to additionally set the default web page for every tab.

  • “Meet Now” Settings: Set default choices for fast conferences that you just get started with Meet Now. You’ll be able to make a choice the default assembly sort, assembly template, password, and audio connection choices. Relying to your web page settings, you’ll additionally make a choice whether or not your rapid conferences happen on your Private Room.

  • Audio: Input your telephone quantity data and Private Conferencing data.

    Underneath My Telephone Numbers, input your telephone numbers, after which make a choice extra choices:

    Name-in authentication: If this feature is enabled on your web page, it lets you name in to a gathering with no need to go into the assembly quantity. Checking this feature for a telephone quantity on your personal tastes maps your account to that telephone quantity. This selection is to be had just for conferences with audio this is enabled for CLI (caller line identity) or ANI (automated quantity identity).

    Name Me: In case your Webex web page helps the Name Me carrier, this feature lets you obtain a decision from the assembly to hook up with audio. You’ll be able to take a look at this feature for any telephone quantity on your personal tastes.

    Audio PIN: Your audio PIN is helping save you others from the usage of your telephone quantity to enroll in a gathering. You’ll be requested to go into your audio PIN while you name in to a gathering. Your Webex web page settings might require you to specify an audio PIN, particularly in the event you use the Name-in authentication possibility.

    Underneath Private Conferencing, make a choice Generate account to set as much as 3 Private Conferencing accounts.

    Private Conferencing accounts come with a number get admission to code that you’ll use to begin the audio portion of a Private Convention assembly. In addition they come with an attendee get admission to code so others can sign up for.

    You’ll be able to make a choice one in every of your Private Conferencing accounts when scheduling a Private Convention assembly. You’ll be able to additionally use the sort of accounts to begin an rapid Private Convention assembly from any telephone, with out scheduling it first.

    You’ll be able to delete a Private Conferencing account at any time.

  • Video Methods: Upload the video addresses on your video conferencing techniques that you need to make use of with Webex. In case your web page has enabled this selection, you’ll obtain a decision from the assembly on your video machine to hook up with audio and video.

  • My Private Room: Specify a novel title and a novel URL, and duplicate the URL to percentage with others. Relying to your web page settings, you’ll additionally specify a special URL on your Private Room. You’ll be able to set choices to routinely lock the room 5, 10, 15, or 20 mins after you input, and to obtain a notification when any individual enters your Private Room foyer when you are away out of your room.

  • Scheduling Templates: Organize scheduling templates that help you time table conferences temporarily.

  • Scheduling Choices: Set choices for deleting finished conferences, the default assembly sort, the Fast Get started web page, and scheduling permission.

  • Beef up Middle: Set the order of tabs that seem at the Beef up dashboard.

4

Make a selection Save to avoid wasting your adjustments.

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